Good Cause Community Grant guidance

Privacy Notice

How we use your information

The Council processes applications and makes decisions for the management of community funding programmes, draws up offer letters and associated terms and conditions and project manages the grant claim process and any project monitoring requirements both during and post-project completion.  

In line with the Terms and Conditions of offer the Council in liaison with the grant recipient reserves the right to enter into publicity and press releases with regards to the project.

Who will have access to my personal data?

Council staff and Council Members involved in the grant application, decision-making and project monitoring processes

What information is processed?

In order to ratify that a grant applicant has a bank account set up in the organisation’s name, at the application stage, for bank or building society accounts we record:

  • account holder’s name
  • branch address
  • sort code and account number
  • signature
  • name, address and contact details of the organisation/individual applicant.

Retention period

The Council will retain all data for five years from the date of receipt of the application.  After this time, all personal data will be redacted, leaving only the organisation’s data to be retained for a further five years.  Once the retention period has expired we will securely dispose of all documentation..

Summary of rights

In line with the administration of public funds and for transparency purposes, we are required to publish on our website:-

  • the value of the grant,
  • date grant awarded
  • name of grant recipient
  • project description 

You have a number of statutory rights that are explained in the “Summary of the data subject’s rights" section of our Privacy statement.

You can also request this information via email: or by post:

information Governance Team
Cherwell District Council
Bodicote House
Oxfordshire, OX15 4AA

(Note: Individual terms and conditions may be added, where applicable).

If you have any queries specific to this Grant programme, please contact the Community Funding Officer on 01295 221538 or email