Guidance for applicants
Guidance notes (September 2021)
Please note that only established Cherwell Lottery ‘Good Cause Partners’ are eligible to apply.
Prior to completing the application form please check the eligibility and scope criteria to ensure that your project meets the requirements. There is a finite budget of £10,000 for this round ending Friday 26 November 2021.
For an application form, please email firstname.lastname@example.org and you will be emailed a copy. No hard copy applications will be accepted, and all communications must be by email.
Ten pence from each £1 Cherwell Lottery ticket sale is assigned to the Good Cause Community Grant Fund. The Council uses this fund to make one-off grants of up to £1,000 to lottery good cause partners. Grants of up to one hundred percent of the total eligible costs and up to £1,000 (excluding any recoverable VAT) are available. The Council reserves the right to offer less than the grant requested in the event of an influx of applications that score equally well against the evaluation criteria.
Cherwell Lottery Good Cause Community Grants are designed to support partners with revenue or capital projects that satisfy one or more our ‘Healthy, resilient and engaged communities’ funding priorities. Projects must demonstrate additionality to existing activities, the grant is not available for “business as usual” costs.
Note: revenue and capital projects
- Revenue costs constitutes a one-off operating cost such as salaries, utilities, volunteers’ expenses, events costs for the purpose of a specific project (for example an event or specific activity) and will not be awarded for business as usual, generic operating costs.
- Capital: The grant programme will support the purchase of one-off capital assets.
2/ Applicant eligibility criteria
The following applicant eligibility criteria are mandatory:
- The applicant must be signed up as a good cause partner on the Cherwell Lottery website and have sold tickets prior to the grant application deadline date of Friday 26 November 2021 at 5:00 pm;
- The award must be spent within 12 months of the offer letter date. An organisation cannot submit multiple applications to fund the same project..
3/ Project scope criteria
What features must a project have?
- Addresses needs identified by local people
- Fulfils needs not already being met or demonstrably expands into other activities not already being undertaken
- Supports community involvement
- Demonstrates a commitment to equal opportunities
- Addresses at least one of the evaluation criteria
What work will not be supported?
- Projects that do not meet at least one of our funding priorities
- Projects which take place outside of Cherwell District boundaries
- Projects which have already been supported by a Cherwell Lottery Good Cause Community Grant
- Activities promoting a particular religious or political or any radicalised, anti-social or potentially controversial ethos
- Any project which represents a statutory responsibility of, or is led by another statutory body e.g. schools and education, healthcare, scheduled bus services
- Retrospective applications i.e. where the project has already commenced, or items have been purchased
4/ Healthy, resilient and engaged communities – evaluation criteria
Your project must address at least one of the following funding criteria and will be scored according to how well it satisfies each one. If the funding round is oversubscribed, projects will be prioritised in accordance with their scores and they will be assessed against each other. The Council reserves the right to make an offer of a grant that may be lower than that requested in the event of an influx of equally scoring applications.
- Enable residents to lead an active life (max twenty percent)
- Promote health and wellbeing in our communities (max twenty percent)
- Support community and cultural development (max twenty percent)
- Protect our natural environment and built heritage (max twenty percent)
- Address the causes of health inequality and deprivation (max twenty percent)
5/ Supporting documentation
To support your application, you should supply the following:
- A fully completed application form
- Supplier quotes in respect of the proposed project costs (a minimum of three quotes per project/asset/works to be completed is required)
Application forms and supporting documentation should be submitted electronically before midday on the submission deadline date:
- 5:00 pm on Friday 26 November 2021
Please email to the Community Funding Officer at email@example.com.
7/ Assessment, award and payment
All eligible applications will be assessed which will include input from a sector specialist. Further clarification may be sought from you prior to a final decision being made and this would be by email or by telephone.
Applicants will be notified within four weeks from the date of receipt of the application. You will be sent an offer or feedback letter detailing the decision outcome.
Once you have accepted the terms and conditions of your offer letter, a grantee pack will be sent to you comprising a Request for Payment Claim Form and Claim Guidance Documentation. A payment claim will need to evidence expenditure on the agreed goods or services. Evidence in the form of receipts will be required to accompany the payment claim.
8/ Monitoring and evaluation
Once your project is completed you will need to fill in a Project Monitoring Report. This is required for audit purposes and will comprise questions relating to “lessons learned” to assist with other projects of a similar nature and to demonstrate how the project will meet its original aims and objectives.
9/ Further information
Grant recipients will be required to agree to the terms and conditions for grant funding set out in Appendix 1. Please read the terms and conditions before completing the application form.
If you have any queries regarding the eligibility criteria or the application process please contact Sarah Burns, Community Funding Officer on 01295 221538 or email firstname.lastname@example.org.