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Self-Build Register privacy notice

Self-build Register privacy notice

What is the Self-build Register?

Cherwell District Council is required by the Self-build and Custom Housebuilding Act 2015 (as amended by the Housing and Planning Act 2016) to maintain a register containing details of eligible individuals and associations of individuals who are seeking to acquire serviced plots of land within the district for their own self-build and custom housebuilding.

Contact details specific to the Self-build Register

If you have any queries specific to the Self-build Register, contact the council’s Planning Policy and Growth Strategy Team:

  • by email: selfbuildregister@cherwell-dc.gov.uk or
  • by post: Self-build Register, Planning Policy and Growth Strategy Team, Cherwell District Council, 39 Castle Quay, Banbury, OX16 5FD.

How we use your information collected by this service

The council is required to collect personal details of eligible individuals and associations of individuals who wish to be entered onto the Self-build Register. These personal details will be used by the council to assess eligibility for entry onto the register and to plan for the demand and supply of serviced plots and to provide details of serviced plot availability. The council may also use these details to provide information about relevant self-build and custom housebuilding opportunities and events (unless contact preferences indicate otherwise).

Who will have access to my personal data?

Personal data will be stored in a secure database maintained by the council’s Planning Policy & Growth Strategy Team. Access to this database will be restricted to members of the Planning Policy & Growth Strategy Team. Personal data contained within the database may be shared with the data subjects themselves, council employees and agents and internal and external service providers where necessary or required.

What information is processed?

The following personal data is processed by the council for eligible individuals and associations of individuals who wish to be entered onto the Self-build Register:

Name, address, date of birth, citizenship, phone number, email address, address history, employment details, evidence of local connections (including personal details of family members), evidence of income, evidence of funding sources, evidence of armed forces membership, areas of interest, locations of interest, housing preferences and contact preferences, in addition to any personal data which may be voluntarily submitted to the council.

Retention period

Personal data will be retained for an initial period of three years from the first day of November following the date an application to be entered onto the Self-build Register is received. After this period, the entry will be removed from the Self-build Register.

For example, if an application is made on 1 June 2018, the entry will be removed on 1 November 2021.

Individuals and associations may apply to update or remove their details from the Self-build Register at any time by contacting the council’s Planning Policy and Growth Strategy Team using the contact details provided above.

Summary of rights

You have a number of statutory rights to the information we hold on you, which include access. These are explained in the Summary of the data subject’s rights section of our website.  This page also includes the council’s privacy policy.

Alternatively you can request this information by