Licensing privacy notice

What is licensing?

Administering, enforcing and regulating licences, registrations, permits and related permissions (called “authorisations”) within the remit of the Licensing service.

Contact details specific to service

If you have any queries that are specific to Licensing please email us.

Email us

How we use your information collected for licensing

The information we request is only used for the intended licensing purpose but if we intend to use it for any other purpose we will normally ask you first. In some cases, the Council may use your information for another purpose if it has a legal duty to do so, to provide a complete service to you, to prevent and detect fraud, or if there is a risk of serious harm or threat to life.

Who will have access to my personal data?

Information is shared with other regulatory and enforcement authorities including, but not limited to, other Council services; the police; HM Revenues and Custom; Home Office Immigration; NHS services, and other local authorities when allowed to by law for the purposes of the administration and enforcement of authorisations, and for the purposes of the prevention and detection of crime, public safety, public health, protection of the environment and prevention of fraud.

Certain information about authorisations (including in particular your name and the address of any premises to which an authorisation applies) may be published on a public register on our website when we are required to by law. Authorisations that have to be determined by our Councillors will be published in minutes on our website.

What information is processed?

We collect confidential personal information where required by law including names; addresses; dates of birth; contact details; details of qualifications and occupations; nationality; ownership of land, premises or property; previous criminal convictions; medical status; bank account and other financial account details; details of family and other relationships where necessary.

Retention period

All information will usually be retained in line with current Council retention policies.

Some information, for example criminal conviction information relating to an application for an authorisation will be disposed of as soon as the relevant decision has been made in relation to that application. We will keep information about any enforcement action we take for three years from the date of the enforcement. Enforcement action means but may not be limited to warnings, requirements, simple cautions, statutory notices, or prosecutions.

Summary of rights

You have a number of statutory rights that are explained in the “Summary of the data subject’s rights” section of our website.

 Alternatively you can request this information by email.

Or by post:

The Information Governance Team.
Cherwell District Council,
Bodicote House,
OX15 4AA