HR Recruitment privacy notice

What is recruitment application?

As part of any recruitment process, Cherwell District Council and South Northamptonshire Council collect and process personal data relating to job applicants. The organisation is committed to being transparent about how it collects and uses that data and meets its data protection obligations.

Personal information is any information about an individual from which that person can be directly or indirectly identified.

Contact details specific to service

If you have any queries that are specific to how your personal data is used as part of our recruitment process contact us by email

Email us

Or write to:

Human Resources,
Cherwell District Council,
Bodicote House,
OX15 4AA

How we use your information collected by the service

The information you provide will be used to confirm your identity and process your job application.

Other than employment agencies, the Councils will only seek personal information from third parties during the recruitment process where consent is given to contact your references and also once an offer of employment or engagement has been made to you, we will inform you that we are doing so.

Who will have access to my personal data?

The information you provide will only be used by The Council and will not be shared with any other organisation without obtaining your consent.

The Council take all precautions to ensure your personal data is secure and used only for the purposes for which it was obtained, unless permitted by law to process it for other purposes.

What information is processed?

The Council processes a range of personal information about you during the recruitment process. This includes:

  • Your name, address, contact details and NI number
  • Personal information included in a CV, any application form, cover letter or references we obtain
  • Any disability, for which the Council needs to make reasonable adjustments

If you fail to provide certain personal information when requested, we may not be able to process your job application.

Retention period

Unless required for an ongoing investigation, the information provided will be retained for 6 months after which time the information will be securely destroyed. Information retained for an ongoing investigation will be securely destroyed as soon as it is no longer required.

Summary of rights

You have a number of statutory rights that are explained in the “Summary of the data subject’s rights” section of our website.

 Alternatively you can request this information by email.

Or by post:

The Information Governance Team.
Cherwell District Council,
Bodicote House,
OX15 4AA